Pulling together a top-notch event staff isn’t always the easiest task. With an endless event to-do list, unfortunately this doesn’t always come up as a top priority. We’re here to tell you to seriously reconsider your event priorities! The event staff you choose can be a huge factor in the success of your event. When selecting your team, consider these five factors to ensure a positive outcome:
How many staffers or volunteers do you need? What kind of experience are you looking for? How much can you afford to pay them, if at all? These are just some of the questions you need to have answered before you begin your event staff search. Get together with your coworkers, go through your budget and know in advance exactly what you’re looking for.
It’s not uncommon to thrive off of waiting until the last minute, but when it comes to selecting your event staff this is a big no-no. Quality staffers aren’t easy to find, especially during peak event season. Start the interview process early to learn about their past event experience and availability for the upcoming event season. The sooner you can lock down experienced event professionals down, the better.
While it’s nice to get paid, money might not always be the solitary reason someone is looking to help out with your event. Many people are looking for ways to become more involved in their community. College students might be looking for ways to come up with a few extra credits during the summer, and high school students might be in need of collecting volunteer hours for graduation or a club they belong to.
Make sure you pick someone who represents your brand. I know what you’re thinking, it’s all about their looks. WRONG! It’s all about their personality! Your event staff is the first impression event attendees will have upon walking into your event. Make sure the person you hire is comfortable socializing and answering questions when necessary.
Open communication is key to hiring a successful event staff. Don’t keep them in the dark! Let them know exactly what is expected of them for the season or day of event. Send them an email in advance with their responsibilities and take time to review these responsibilities with them in person.